Keyboard shortcuts of project management platform Trello

Trello is one of the best web-based project management platform.

It is quite user-friendly and the neat keyboard shortcuts enhance its usability even further. A complete list is available at https://trello.com/shortcuts. In the demo below, I have covered the most relevant and useful shortcuts.

Shortcuts covered in the demo are:

  1. Use all 4 arrows keys to navigate between cards.
  2. Pressing “n” opens a pop-over that allows you to add a card after the currently selected card.
  3. Pressing the left or right angle brackets (< and >) will move a card to the adjacent left or right list.
  4. Pressing “m” opens the add / remove members menu. Clicking a member’s avatar will assign or unassign that person.
  5. Pressing “d” will open the due date picker for a card.
  6. Pressing “l” opens available labels. Press a label’s number to apply the label.

The best keyboard shortcut I like: Press ‘q’ to view only your cards. This applies a filter. Press ‘x’ to remove this (and any other) filters applied.

Filtering cards in Trello for more focus on specific tasks

Trello is a very user-friendly project management software. To make it even more usable, you can focus on your specific tasks by filtering your cards.

  • You can access all your cards, across all your boards, on one page at https://trello.com/my/cards. You can sort by your board by list and by due date. Cards are are shown in the order of lists from left to right.
  • You can see only the cards assigned to you to remove the clutter. This is useful when the board becomes large.
  • You can filter by due date to know where to focus right now.
  • Trello remembers your filters when you log in next.

I have covered these in the following demo.

Tip: To filter just your cards, press ‘Q’ on your keyboard when viewing a board. Remove this filter by pressing ‘Q’ or ‘X’.

Index multiple PDFs and do full text advanced searches using Acrobat Professional

I face scenarios when I have to search for content across multiple documents. I talked about them in detail here. In this post, I share my favorite method to achieve this. As I said before, it gives a better user experience, is quite intuitive for anyone to follow, and fits well in the wider work flow.

  • Place all PDF documents in a single folder. If you have non-PDF docs, create PDF output of those.
  • Index the PDF files using Acrobat.
  • You can search in the index using Boolean queries of ALL your search strings.
  • Optionally (and this is best part!), you can export and save the search results as CSV or PDF. This enables further actions on search results.
    • I typically save the results as PDFs when I want to send them for a shared review with ability to comment on individual result.
    • I typically save the results as CSV when I want to create an Excel file with more columns for tracking or effort estimates for each result.

The following video is a quick demonstration of the above steps.

Tip: If you do not see ‘Document Processing’ option in the Tools pane, follow the three steps indicated in the following screenshot.

Document Processing Option in Acrobat

Note: Indexing multiple files is possible in Acrobat Professional only and not in Acrobat Standard. If you don’t find these options on the UI, re-check your Acrobat product.

Further references:

To just know about indexing PDF files, see this section in the article.
For a broader discussion about cataloging and indexing, see this article.
For advanced options for searching, see this article.

Format the date pattern in PDF forms using LiveCycle Designer

We have our own preferable ways to write the date format. Most of the great software honor this and allow users to configure the pattern of a date.

If you are creating a PDF form using Adobe LiveCycle Designer ES3, having a date format of your choice is a walk in the park. LC Designer offers many pre-defined formats for the purpose, and also lets you define your own custom formats using the building blocks, such as MM for month, YY for 2-digit year, and YYYY for 4-digit value of the year. Watch the video to see how do so.

For more information see the following links:
A complete list of Adobe LiveCycle Designer ES3 documentation.

Detailed information about date patterns in Designer Help.

Check out the Designer FAQ for more Q&A.

Adobe LiveCycle Designer: Create drop-down list of PDF forms with data in Excel

You can create versatile PDF forms using Adobe LiveCycle Designer. If your forms contain drop-down lists, you can either type all the values, or bring a large chunk of values from MS Excel or plain text formats. Watch the video to see how.

This is especially helpful for large dataset, where it is practically impossible to type them. Although this video uses Designer 10 as part of Adobe LiveCycle ES3, this works in some other versions of Designer too.

For more information see the following links:
A complete list of Adobe LiveCycle Designer ES3 documentation.

More information about the Drop-down lists in Designer Help.

Check out the Designer FAQ for more Q&A.

Find all FrameMaker files that use a particular image

We know how to find all the graphics used in a FM file. What if you want to find all the FM files using a particular image, screenshot, graphic, or artwork?

Say, an element of your UI has changed and you have to publish only those documents which use that screenshot.

Say, you want to change description of an artwork that is used in a few documents.

On a local copy of your files you can quickly search for such documents using the illustrated method. Besides native FrameMaker files, this method works on XML and other text files too.

You can download Ultra File Search from its homepage.

Illustrating a way to save the state of PDF bookmarks in Adobe Acrobat

I described how you can save a state of PDF bookmarks in a previous post. It is useful when you want to change the default expanded or collapsed state of the bookmarks. Below is a quick illustration of the trick, using Acrobat X.

Or watch it on YouTube here.

Read more about PDF bookmarks in Acrobat documentation here.