Keyboard shortcuts of project management platform Trello

Trello is one of the best web-based project management platform.

It is quite user-friendly and the neat keyboard shortcuts enhance its usability even further. A complete list is available at https://trello.com/shortcuts. In the demo below, I have covered the most relevant and useful shortcuts.

Shortcuts covered in the demo are:

  1. Use all 4 arrows keys to navigate between cards.
  2. Pressing “n” opens a pop-over that allows you to add a card after the currently selected card.
  3. Pressing the left or right angle brackets (< and >) will move a card to the adjacent left or right list.
  4. Pressing “m” opens the add / remove members menu. Clicking a member’s avatar will assign or unassign that person.
  5. Pressing “d” will open the due date picker for a card.
  6. Pressing “l” opens available labels. Press a label’s number to apply the label.

The best keyboard shortcut I like: Press ‘q’ to view only your cards. This applies a filter. Press ‘x’ to remove this (and any other) filters applied.

Advertisements

Filtering cards in Trello for more focus on specific tasks

Trello is a very user-friendly project management software. To make it even more usable, you can focus on your specific tasks by filtering your cards.

  • You can access all your cards, across all your boards, on one page at https://trello.com/my/cards. You can sort by your board by list and by due date. Cards are are shown in the order of lists from left to right.
  • You can see only the cards assigned to you to remove the clutter. This is useful when the board becomes large.
  • You can filter by due date to know where to focus right now.
  • Trello remembers your filters when you log in next.

I have covered these in the following demo.

Tip: To filter just your cards, press ‘Q’ on your keyboard when viewing a board. Remove this filter by pressing ‘Q’ or ‘X’.

Launch multiple instances of Acrobat Professional

You are running some complex work flow or Action on a large PDF document in Adobe Acrobat Professional and it hangs preventing you from working on another PDF document, in parallel.

Your Acrobat process crashes (feel lucky for being an audience to a rare phenomena 🙂 ), taking down unsaved work and you wish you could ‘sandbox’ the critical work from the regular work.

Because of a troublesome PDF document, you have to end the Acrobat.exe process using the Windows Task Manager. You wish other open PDF documents remain open and unaffected.

You are commenting in and annotating one PDF, while referring to another and do not want your comment to auto-close.

If  you relate to such instances, launch multiple instances of Acrobat, as different processes using acrobat /n command.

Command to launch multiple instances of AcrobatAnd if you are wondering if these really are different instances/processes and not just different windows, see the following screenshots.

Acrobat multiple windows
Acrobat multiple windows

Multiple Acrobat processes in Task Manager
Multiple Acrobat processes in Task Manager

Checking specific content across multiple guides in a documentation suite

If you have multiple documents in a doc suite and wish to check one or more content strings across them, read on to find out how you can do it using Adobe Acrobat.

Possible scenarios when you may need to do this are locating mentions of:

  • Product terminology for editorial or legal review.
  • Companies’ trademarks and third-party terms to check if proper symbols are applied or not. Or to apply them in the first place.
  • Product name/version in all docs, to update branding/versioning.
  • A feature or a keyword to do bug fixes across documents.
  • Keywords and related words for SEO purposes.
Use cases for searching content across docs napkin
Use cases for searching content across docs

Following are the various methods I use to achieve the search, indexing, and exporting search results for further action.

Method1

The simplest possible method is to dump all the files in a parent folder and run full text search from Windows explorer on the parent folder. Things to remember:

  • Entire content of plain text content like TXT, XML, and HTML files can be searched directly.
  • To enable indexing of various other file formats, install the corresponding iFilters. Get the download links from this Wikipedia entry.
  • On Windows 7, full text search is the default behavior. For Windows XP, to install Windows search 4.0, see this article. Some tips for advanced search are here.

Method2

If for some reason you cannot install/use indexing services on the OS, use a specific tool for searching. Like UltraFileSearch or WinGrep.

Method3

You need Adobe Acrobat and PDF documents to achieve this. This is my personal favorite as it gives a better user experience, is quite intuitive for anyone to follow, and fits well in the wider work flow. More details and video demonstration are in this post.

Method4

This is a subset of Method3 above. With free Adobe Reader you can run advanced search a folder full of PDF files. However, as the free Reader does not index PDF files, the search is slower.

See what works for you and let me know. Share you methods below.

Synchronize folders to maintain exact copy of data on two different machines

Consider these scenarios:

  • You are a writer who is working in a set of folders on a machine and at the end of the day have to ensure that the work is uploaded to the team’s network drive.
  • You have two different machines at work. At the end of the day your work files are spread across both devices.

A close friend says, “I need to many times answer urgent customer mails from home, I need to access some documents which lie on office servers. I occasionally copy those docs to my laptop but I am not always updated. Had tried windows inbuilt features for these but are not really easy to use. This utility can help me there. I will have an updated copy of all important office folders in my laptop. […]”.

So how do you maintain an exact copy of data on two different machines?

Continue reading “Synchronize folders to maintain exact copy of data on two different machines”

Share over-sized documents for printing on regular printers

I recently posted on my team’s blog how one can print over-sized documents on your regular printer (which uses A4 papers), WITHOUT decreasing the size of the paper. The article talked how to print for yourself. What if you do not want to print it yourself but want to share with someone who does not know how to tile? You are a graphic designer and your boss cannot print that A3 sized advert you just designed, on his regular desktop printer. You are an architecture who has designed the layout of a big building. You company will share it with your client and you cannot send any instructions on tiling along with the mail.

Acrobat Print dialog for tiling large pages
Acrobat Print dialog for tiling large pages

Continue reading “Share over-sized documents for printing on regular printers”