Launch multiple instances of Acrobat Professional

You are running some complex work flow or Action on a large PDF document in Adobe Acrobat Professional and it hangs preventing you from working on another PDF document, in parallel.

Your Acrobat process crashes (feel lucky for being an audience to a rare phenomena 🙂 ), taking down unsaved work and you wish you could ‘sandbox’ the critical work from the regular work.

Because of a troublesome PDF document, you have to end the Acrobat.exe process using the Windows Task Manager. You wish other open PDF documents remain open and unaffected.

You are commenting in and annotating one PDF, while referring to another and do not want your comment to auto-close.

If  you relate to such instances, launch multiple instances of Acrobat, as different processes using acrobat /n command.

Command to launch multiple instances of AcrobatAnd if you are wondering if these really are different instances/processes and not just different windows, see the following screenshots.

Acrobat multiple windows
Acrobat multiple windows

Multiple Acrobat processes in Task Manager
Multiple Acrobat processes in Task Manager

Expand or collapse PDF bookmarks and retain that state

So you like PDF bookmarks?

And you like to expand and collapse them to your liking?

And you’d also like the PDF file to save and retain this state of bookmarks?!

Hmm… you sound pretty finicky about your settings, just like I am 😀

Every time you open a PDF file, the bookmarks as displayed as set by the author/generating-application. The changes you make, while reading it, do not show up the next time! This is what I do to make the PDF file retain my changes to the bookmarks.

  1. In Acrobat Professional expand and collapse the bookmarks as you want. This is a change in the PDF, but not yet recorded thus by Acrobat. Hence Acrobat will not prompt you to save it.
  2. Click File > Save As, and save the PDF as a PDF again. The changes to bookmarks are saved!
  3. (Optional) Thank the community, for sharing such great tips with us all.

Tip: Keyboard shortcut to quickly collapse all your bookmarks to top-level bookmarks: Select any bookmark and press Shift + / on number pad. Use the forward slash on the number pad.

Update: Embedding my video on the same topic in the post.

Browser usability fail – trusted website poses a risk

A facepalm moment!

Why, O my browser, why?! You know it is a trusted site!

PS: Wondering about the quality engineer who tested this scenario and the writer who wrote these strings! They must literally be heads down in their work 😉

Create custom menus to personlize FrameMaker

I blogged on my team blog here about how to create menus in FrameMaker.

FrameMaker lets you do the following with no coding involved!

  • Create new menus.
  • Add tags as menus.
  • Modify existing menu commands.

How does it help you?

  • Remove options to edit template components, from an author’s FrameMaker installation.
  • Personalize the existing FrameMaker menus by rearranging commands on menus or moving out a sub-menu command that you use frequently.
  • Shorten FrameMaker menus by removing distracting (for you) options.

Let me know how and why you use FrameMaker menu customization, in the comments section.

Unused formats in FrameMaker

Read on if you want to,

  • have a look at just the unused formats, before you act on them.
  • quickly find out the unused formats, in an inherited document you did not create.
  • easily and accurately delete all the unused formats, while updating a template.

The new paragraph, character, and table catalogs in FrameMaker 10, will make your life easy by allowing you to manage your formats well.

Leave your pain points or tips on how to manage redundant formats in the comments area below.

Read more in the official documentation of FrameMaker 10 here:
Manage formats in FM

How to easily manage formats in FrameMaker

  • You want to see which formats are currently in use?
  • You want to see only the relevant formats in the catalog to quickly format a document?
  • You imported formats from a different document and want to delete the unused ones?
  • You want to bring up a format in the list temporarily to be able to apply formats using keyboard shortcuts?
  • You want your settings to be applicable to all documents you edit on your machine?

The answer to all your questions are the new paragraph, character, and table catalogs in FrameMaker 10. Watch the video demo below to figure.

Continue reading “How to easily manage formats in FrameMaker”

Suppress FrameMaker alerts

Your document uses unavailable fonts.

FrameMaker alert for missing fonts
missing fonts

Your document was created using a previous FM version.

FrameMaker alert about old release document
old release document

Your document has unresolved cross-references.

FrameMaker alert about unresolved cross reference
unresolved cross reference

Helpful when we want them, but irritating when we know about the issues, right?

Don’t sigh anymore. FrameMaker 10 has options to turn them off! Continue reading “Suppress FrameMaker alerts”