How to better use the Adobe Connect features and do tweaks for your virtual events

Below is a running list of tips and tricks for getting the most out of your Adobe Connect sessions.

Hosts, presenters, and meeting attendees alike, can better their virtual meetings’, events’, and courses’ experience using these tips. Use the share buttons to help your network increases the mileage they get from Adobe Connect.

Meeting experience

  • For a smooth experience, connect using a wired Internet connection and close unnecessary VPN connections or proxies, WiFi hotspots, etc.
  • To know the quality of your network connection, click on the green button on the upper right corner of the meeting window. (More help.)
  • Use a solid-colored background image in an Adobe Connect room. Use your logo, if any, but do not use an image.¬†Click Meeting > Preferences and then General. (More help.)
  • Avoid awkward silence in the room while you wait for the quorum, by uploading some music in MP3 format to a Share pod. (More help.)
  • Stop mousing around and prevent RSIs by knowing your way in an Adobe Connect meeting room using the keyboard. Click on Help > Keyboard Shortcuts in a meeting room. (More help.)
  • When ending a meeting, you can customize the message that is displayed to the attendees. You can use basic HTML tags in this message to format it. This is specially useful, when you want to leave the participants with a follow up action item, key takeaway, or your contact information after a session.
  • When ending a meeting, enter a URL in the Open This URL For Everyone field. It’ll open in the browsers of all the attendees, as soon as you end the meeting. You can direct participants to a resource page, your social media channel, a page seeking poll or feedback about the session, donation page, etc.

Pods

  • Before clearing your chat or Q&A pod history, you can email the contents to your email ID. (More help.)
  • While presenting you can turn off the chat notifications, to do a distraction free presentation. If possible, have a co-presenter monitor the chat or Q&A pod. (More help.)
  • To extend the functionality available in your Adobe Connect sessions you can create extensions or use the existing ones. See a list here.
  • You can delete all types of unused pods in one go. Go to Pods > Manage Pods, click Select Unused, and click Delete. (More help.)
  • Drag and drop a supported type of content on the Share pod to upload and share it quickly. (More help.)
  • If you do not want to have a webcam feed in your meeting room, say to conserve bandwidth, upload a photograph in a Share pod so everyone can see you.
  • If you wish to share some content across multiple meeting rooms, upload it to the Content Library and then share. Content added to a Share Pod is available only that particular meeting room.
  • Change the default color for your messages in the Chat pod. This helps others easily locate your messages from all the chat happening in the pod. (More help.)

For the Presenters

  • To change a layout during an ongoing meeting, use Prepare Mode. The preparation does not impact the live meeting. (More help.)
  • If the design of your slides is supported in Adobe Connect, upload it to a Share pod. If fonts or animations are not supported, then sharing the screen with PowerPoint open. It gives better quality & occupies less bandwidth. (More help.)
  • Presenters can use more than one Chat pod. Use a Chat pod in the Presenter Only Area (POA) to share information only between the Presenters. (More help.)
  • You can unsync you presentations or longer PDF files or quizzes to allow participants to absorb the contents independently, at their own pace.

Recordings

  • To edit the meeting recordings precisely and place your in and out markers accurately, pause where you want to place the markers and double click the marker. (More help.)
  • To get different chapters in the ‘TOC’ of your recording, use different layouts for logically different parts of your meeting. See the tip about renaming layouts.
  • When you are not sure of your audio set up, say when using UV and telephony, do a test recording of a few seconds before the actual virtual session by logging in from multiple devices and using all possible scenarios like speaking into the microphone, using mobile devices, and from a telephone. Revisit the recording to check for echos and to ensure that all audio streams are present in the recording.

In-meeting audio

  • To ensure clear audio through your microphones, especially when your seating, environment, or hardware changes, use the Audio Setup Wizard from the Meeting menu. It detects background noise and adjusts your audio accordingly. (More help.)
  • To avoid ‘echo’ or feedback, request participants in advance to not use a speaker and a microphone adjacent to each other. For example, a computer speaker and a mobile phone’s microphone or a computer speaker and a headset mic. When the speaker will blare out audio, the mic will pick it up and you’ll have feedback in the meeting room. You can test your own set up by either joining as a participant from a second device or by recording a 10 second meeting and listening to the recording. Also, a host can create a Notes pod in a meeting room that contains just this request for the participants.
  • You can selectively mute one or more attendees, without stopping or muting the audio conference. (More help.)

Courses and curriculum

  • When you add or remove items from a curriculum it impacts learner transcripts. If you really have to change curricula after enrolling learners, let your learners about the changes. Learners must log in to the curriculum to update their status.
  • If you are creating e-learning content using Adobe products, know that Adobe Presenter is best suited for rapid e-learning content based on Microsoft PowerPoint and Adobe Captivate is best suited for creating training materials or screencasting demos.
  • If a learner takes a course outside of a curriculum, ask the learner to log in to the curriculum once. The course completion status available in the curriculum is automatically updated.

Share the tips and tricks that you use with the wider community–post a comment below or blog your tips and share a link below.

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